Academy Coordinator and Orchestra Manager

Posted October 20, 2021


Part Time: Work schedule is Sept through May only: *10.5 hours per week Saturdays and 10 hours per week remotely


To Apply

Please send cover letter and resume to the Human Resources Manager.


Main Responsibilities
The Academy Coordinator and Orchestra Manager provides administrative and operational support to staff, faculty, students, parents, and special guests to ensure the 30-week Academy Program runs efficiently and successfully each Saturday. Must be able to work unique schedule:  Remotely:  approximately ten hours each week - scan, copy and bind orchestra and chamber music; ten hours each Saturday - on-site programming. This position is responsible for the smooth operation of classes, performances, and programs, in addition to managing the chamber music library, student relations, facility set-up, faculty coordination, and guest services.


Task Description   

  1. Arrive on-site at Lake Forest College by 8:00 am each Saturday to open Reid Hall and Lily Holt Memorial Chapel; open all classroom doors and chapel piano; set up, plan, and prepare for the day; meet and greet students and parents, and problem-solve throughout the day.     45%
  2. Scan, copy and bind orchestra music and chamber music during the week; manage chamber music library; order or rent orchestra and chamber music sheet music when appropriate. Distribute music to students and faculty on a timely and regular basis.     35%
  3. Communicate and reply to inquiries, concerns, and other shared information to and from students, parents, faculty, and staff on a timely basis.    10%
  4. Regularly communicate with Nichols Concert Hall staff regarding orchestra rehearsals, and orchestra and chamber music concerts considering piano placement, and any special requests. Work with Evanston Campus staff to reserve warm-up rooms, coat room, and chamber concerts or dining spaces.    5%
  5. Additional duties as assigned.    5%


•    Up to 10 hours each week remotely, M-F, (no set schedule; employee determines schedule)
•    3 hours on three Fridays for orchestra rehearsal (6:00 pm – 9:00 pm)
•    *10.5 hours on 23 Saturdays (8:00 am – 6:30 pm)
•    *Up to 13 hours on seven Saturdays with concerts (8am – 9pm)
On Saturdays, employee is entitled to lunch and rest breaks


•    Bachelor’s degree in general music, music education, or music performance
•    One or more years of relevant experience in a music-related environment including orchestra management, chamber music performances, or similar music/arts organization
•    Technical fluency in Microsoft Office Suite (particularly Word and Excel)

•    Musician familiar with chamber music and orchestral music repertoire and composers
•    Incredibly organized and detailed minded
•    Multi-tasker
•    HIGH energy
•    Meets the physical demands of moving chairs, stands, and equipment each week
•    Able to communicate and relate well with many different groups (children, parents, teachers, performers)

Other Desirable Qualities:
•    Flexible and adaptive style; creative problem-solver
•    Positive spirit, with enthusiastic approach to duties
•    Good sense of humor; patient, thoughtful, and kind


COVID-19 Notice
Effective September 1, 2021, all employees and visitors are required to wear a mask or face covering. In addition, all current and new employees are required to be fully vaccinated or follow CDC vaccination guidelines.

Statement of Non-Discrimination
It is the policy of the Music Institute of Chicago to provide Equal Employment Opportunity to people in all aspects of employer/employee relations without discrimination because of race, color, religious creed, gender, sexual orientation, parental status, national origin, citizenship, ancestry, marital status, military discharge status, source of income, housing status, age or disability. This policy affects decisions regarding hiring, compensation, benefits, terms and conditions of employment, opportunities for promotion, training and development, transfer, and other privileges of employment.