Annual Giving Specialist

Position Description

The Music Institute of Chicago (MIC) seeks a dynamic Annual Giving Specialist Assistant to join its fundraising team and champion its mission to provide high-quality music education, world-class music performances, and countless moments of inspiration to thousands across the Chicago region each year.


Reporting to the Assistant Director of Development, the Annual Giving Specialist will grow unrestricted annual support through the execution of a full range of renewal requests, appeals, and solicitations related to the annual fund. They will develop and implement digital and print campaign strategies for cultivating support from alumni, students and parents, and donors who contribute up to $10,000 annually.       


Essential duties and responsibilities

  1. Develop and implement strategies to advance the Annual Fund program through direct mail, appeals, and online giving, including the creation of an annual solicitation cycle that incorporates a calendar year-end appeal, fiscal year end appeal, monthly renewals, and quarterly campaigns. Draft campaign messages in alignment with institutional priorities and identify and segment prospect lists.
  2. Manage a robust schedule for marketing communications related to the Annual Fund, including email and social media outreach, and work closely with the Marketing Department, vendors, and all other appropriate parties to ensure effective project management.
  3. In partnership with the Development Assistant/Database Administrator and the Manager of Donor Engagement, ensures proper stewardship and timely acknowledgement for Annual Fund gifts.
  4. Support the Assistant Director of Development in the administration of the Patrons Program, which stewards donors giving $1,000 or more annually.
  5. Track and regularly report on progress and goals, noting giving trends and projections, measuring the effectiveness of Annual Fund strategy, and adapting strategy when necessary.
  6. Build MIC’s alumni relations platform to engage parents and alumni and foster a culture of giving within this group.
  7. Assist with planning and on-site support for activities and events related to fundraising and donor cultivation.             


Ideal Candidate Profile

The successful candidate will be a creative thinker with a solid work ethic and a high level of integrity and accountability. They will have an interest in arts and the Music Institute’s mission. Ability to work nights and weekends as needed.


Required Qualifications

  • Bachelor's Degree or the equivalent combination experience
  • 3-5 years development, or relevant business experience
  • Experience working with Raiser’s Edge or similar customer relationship management (CRM) software
  • Proficiency with Microsoft Office and Adobe Creative Suite, or similar programs
  • Experience with written communication


Core Competencies and Other Desirable Traits


  • Demonstrated excellence in organizational skills and attention to detail
  • Excellent written and verbal communication skills
  • Excellent time management skills, with the ability to help drive projects to completion in a timely manner
  • Ability to prioritize and execute multiple projects under demanding deadlines
  • Ability to follow through on projects and work independently in a deadline-oriented team environment
  • Ability to listen to and communicate tactfully and patiently with both internal and external constituents


COVID-19 Vaccination Notice

All in-person employees of the Music Institute of Chicago must show proof of Covid-19 vaccination, including a booster shot.


To Apply

Applicants should submit a cover letter including salary requirements, resume, and a writing sample. Please send all correspondence to MIC welcomes candidate inquiries and referrals.


The Music Institute of Chicago has a casual yet professional work environment and is conveniently headquartered in downtown Evanston, close to public transportation – CTA, Metra, and PACE. Salary and benefits are offered commensurate with experience.


About the Music Institute of Chicago
For 90 years, the Music Institute of Chicago (MIC) has been transforming lives through quality, accessible music education. As one of the largest and most respected community music schools in the nation, we are dedicated to sharing our love of music with the next generation and to cultivating musical ability and appreciation in people of all levels, backgrounds, and interests. MIC harnesses the power of music to educate and inspire through its Community Music School, which provides comprehensive private and group music education to 2,000+ children and adults annually; the Academy, a nationally recognized training center for pre-college pianists and string players; Nichols Concert Hall, a state-of-the-art 550-seat performance space hosting 15,000 individuals annually for workshops and master classes, and performances; and community engagement programs and Music as Service, which create equitable access to music education for under-resourced communities.

Statement of Non-Discrimination
The Music Institute of Chicago is an equal opportunity employer, committed to diversity and inclusion in the workplace. We adopt employment policies that advance our vision of a workplace culture where employees are valued for their unique perspectives and participation in the activities and operations of the institution.

The Music Institute of Chicago makes hiring decisions based solely on qualifications, merit, and business, artistic, and pedagogical needs at the time, and prohibits discrimination and harassment based on race, color, religious creed, gender, sexual orientation, parental status, national origin, citizenship, ancestry, marital status, military discharge status, source of income, housing status, age, or disability. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, transfer, and other privileges of employment.