Development Assistant (part-time)

Position Description
The Music Institute of Chicago (MIC) seeks a Development Assistant to join its fundraising team and champion its mission to provide high-quality music education, world-class music performances, and countless moments of inspiration to thousands across the Chicago region each year. This is a part-time role estimated at 20 hours per week.

Reporting to the Assistant Director of Development, the Development Assistant is a part-time employee that will support a range of administrative functions for the department, including database management, gift entry and processing, gift acknowledgement, record keeping, and reporting.

Essential duties and responsibilities


  1. Manage data entry and upkeep of the Raiser’s Edge NXT database, including entering daily gift transactions, maintaining accurate constituent records, preparing regular and custom queries and reports, overseeing list maintenance, and other essential database functions.
  2. Prepare gift acknowledgements and ensure donors are thanked in a timely manner.
  3. Provide monthly reconciliation reports to the finance department and provide gift documentation for the annual audit and 900 preparations.
  4. Manage development target lists in MailChimp.
  5. Support department-wide recordkeeping, including maintaining organized digital files and digitizing paper files.
  6. Provide on-site support for activities and events related to fundraising and donor cultivation.

Ideal Candidate Profile
The successful candidate will be a self-starter with a continuous learning mindset. They will have the ability to work in a deadline-oriented team environment, and had strong written and verbal communication skill, with the ability to converse with colleagues and external constituents in a cordial manner.

Required Qualifications

  • Bachelor’s degree or the equivalent combination of training and experience. Knowledge of music or the nonprofit field a plus.
  • Minimum 1 year of experience in data management or development administration.
  • Excellent computer and data base management skills, including proficiency with Raiser’s Edge or similar customer relationship management (CRM) software.
  • Proficiency with Microsoft Office Suite.


Core Competencies and Other Desirable Traits

  • Solid organizational skills, with the ability to multi-task and prioritize
  • Strong attention to detail
  • Excellent time management skills with demonstrated ability to meet deadlines and goals
  • Ability to work in a deadline-oriented team environment
  • Strong written and verbal communication skills, with the ability to converse with colleagues and external constituents in a cordial manner

COVID-19 Vaccination Notice
All in-person employees of the Music Institute of Chicago must show proof of Covid-19 vaccination, including a booster shot.

To Apply
Applicants should submit a cover letter including salary requirements, resume, and a writing sample. Please send all correspondence to MIC welcomes candidate inquiries and referrals.

The Music Institute of Chicago has a casual yet professional work environment and is conveniently headquartered in downtown Evanston, close to public transportation – CTA, Metra, and PACE. Salary and benefits are offered commensurate with experience.

About the Music Institute of Chicago
For 90 years, the Music Institute of Chicago (MIC) has been transforming lives through quality, accessible music education. As one of the largest and most respected community music schools in the nation, we are dedicated to sharing our love of music with the next generation and to cultivating musical ability and appreciation in people of all levels, backgrounds, and interests. MIC harnesses the power of music to educate and inspire through its Community Music School, which provides comprehensive private and group music education to 2,000+ children and adults annually; the Academy, a nationally recognized training center for pre-college pianists and string players; Nichols Concert Hall, a state-of-the-art 550-seat performance space hosting 15,000 individuals annually for workshops and master classes, and performances; and community engagement programs and Music as Service, which create equitable access to music education for under-resourced communities.

Statement of Non-Discrimination
The Music Institute of Chicago is an equal opportunity employer, committed to diversity and inclusion in the workplace. We adopt employment policies that advance our vision of a workplace culture where employees are valued for their unique perspectives and participation in the activities and operations of the institution.

The Music Institute of Chicago makes hiring decisions based solely on qualifications, merit, and business, artistic, and pedagogical needs at the time, and prohibits discrimination and harassment based on race, color, religious creed, gender, sexual orientation, parental status, national origin, citizenship, ancestry, marital status, military discharge status, source of income, housing status, age, or disability. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, transfer, and other privileges of employment.