The Music Institute of Chicago (MIC) has an opening for a full-time Administrative Assistant for its Lake Forest and Lake Bluff Campuses, beginning July 7, 2025.
Responsibilities include performing routine and complex clerical and administrative tasks, such as opening prospective and new student accounts, processing student registrations and payments, posting receipts, and responding to inquiries about MIC programs and activities.
Specific duties include, but are not limited to:
Administrative Support
- Greet visitors and provide general information or direct inquiries to the appropriate person
- Monitor incoming flow of students, faculty, and staff and grant entry via electronic door system
- Answer phones and answer questions of a general nature; transfer calls or take and deliver messages
- Open prospective and new student accounts based on online, telephone, or in-person inquiries
- Contact online inquiry prospects and schedule placement meetings with the Campus Director
- Process student registrations and payments
- Post cash receipts and provide accurate information to the Accounting Department
- Assist Campus Director with projects and distribution of projects to receptionists
- Support MIC communications initiatives related to faculty and families
- Prepare concert program books for recitals
- Manage routine billing questions
- Assist with collections for overdue accounts
- Manage room reservations and room rentals
- Other duties as assigned
Office Management
- Effectively manage incoming/outgoing mail; as appropriate, open, read, route mail
- Restock marketing materials such as catalogs and flyers
- Lock and unlock building and teaching studios, as appropriate
- Maintain orderliness of building, including public spaces, faculty lounge and supply room
- Order office and cleaning supplies
- Other duties as assigned
Hours and Location
Monday-Friday, 11:00 am – 7:00 pm onsite at the Lake Forest campus (40 E. Old Mill Road). In addition, the position may require working some weekends, occasionally different hours, and some days at the Lake Bluff campus (Grace United Methodist Church, 244 E. Center Ave.), as needed.
This is a full-time, 40-hour per week position with benefits.
Qualifications
- High school diploma or equivalent
- 2-3 years’ experience in general office administration
- Experience providing administrative support (such as processing registrations, donations, and payments) to non-profit organizations and/or an academic or music school environment strongly desired
- Excellent written and verbal communication skills
How to Apply
To apply for this position, please send a current resume and cover letter to eabraham@musicinst.org.