The Music Institute of Chicago (MIC) has an opening for a full-time Administrative Assistant at its Winnetka Campus, located at 300 Green Bay Road.
Responsibilities include performing routine and complex clerical and administrative tasks, such as opening prospective and new student accounts, processing student registrations and payments, posting receipts, and responding to inquiries about MIC programs and activities.
Specific duties include, but are not limited to:
Administrative Support
- Greet visitors and provide general information or direct inquiries to the appropriate person
- Monitor incoming flow of students, faculty, and staff and grant entry via electronic door system
- Answer phones and answer questions of a general nature; transfer calls or take and deliver messages
- Open prospective and new student accounts based on online, telephone, or in-person inquiries
- Contact online inquiry prospects and schedule placement meetings with the Campus Director
- Process student registrations and payments
- Post cash receipts and provide accurate information to the Accounting Department
- Assist Campus Director with projects and distribution of projects to Receptionists
- Support MIC communications initiatives related to faculty and families
- Prepare concert program books for recitals
- Manage routine billing questions
- Assist with collections for overdue accounts
- Manage room reservations and room rentals
- Other duties as assigned
Office Management
- Effectively manage incoming/outgoing mail; as appropriate, open, read, route mail
- Restock marketing materials such as catalogs and flyers
- Lock and unlock building and teaching studios, as appropriate
- Maintain orderliness of building, including public spaces, faculty lounge and supply room
- Order office and cleaning supplies
- Other duties as assigned
Hours
Monday-Friday, 9:00 am – 5:00 pm onsite at the Winnetka campus (300 Green Bay Road).
In addition, the position may require working some weekends and occasionally different hours, as needed.
This is a full-time, 40-hour per week position with benefits.
Qualifications
- High school diploma or equivalent
- 2-3 years’ experience in general office administration
- Experience providing administrative support (such as processing registrations, donations, and payments) to non-profit organizations and/or an academic or music school environment is strongly desired
- Excellent written and verbal communication skills
How to Apply:
To apply for this position, please send a current resume and cover letter to eabraham@musicinst.org.